THE DECORATIVE FAIR PRIVACY AND COOKIES NOTICE
This website is operated by Harvey (Management Services) Limited, trading as The Decorative Antiques & Textiles Fair, a private limited company incorporated in England and Wales under company registration number 01603947, with our registered office at Handel House, 95 High Street, Edgware, Middlesex, HA8 7DB (referred to as “The Decorative Fair”, “we”, “us” and “our” in this notice).
This notice sets out how The Decorative Fair uses and protects the personal data we collect via, and in connection with, this website. The Decorative Fair is the controller of this personal data under data protection law.
The Decorative Fair is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, you can be assured that it will only be used in accordance with this notice.
The Decorative Fair may change this notice from time to time by updating this page, so you should check this page from time to time to ensure that you are happy with any changes. We may also notify you of any significant changes to this notice that affect you email if we have your email address. This notice is effective from 14 December 2021.
What personal data we collect
We may collect the following types of personal data:
- Technical Data: information automatically collected by this website relating to the device you use to access this website, including the IP address, browser details, device type and location, and the pages you view and links you click on this website. Some of this information is collected using cookies – see the Cookies section below for further detail.
- Account Registration Data: information automatically collected by this website if you submit an account registration form to set up an exhibitor or customer account on this website, including your name, email address and any other information requested by the form.
- Event Registration Data: information automatically collected by this website if you submit an event registration form to attend an event of ours, including your name, email address and any other information requested by the form.
- Buyer Enquiry Data: information automatically collected by this website if you submit a buyer enquiry form in relation to an article advertised on The Decorative Fair Online.
- Contact Data: information we obtain if you contact us by email, phone, using our web contact/enquiry forms, via social media platforms or any other method of communication, including your name, email/postal address, contact details, any personal data contained in the communication content and any metadata associated with the communication.
- Marketing Data: information we obtain if you register/opt-in to receive our newsletters and updates about our fairs and other activities.
What we do with the personal data we collect
Below we describe the purposes we use the personal data for, the types of personal data we use for those purposes and our legal bases for doing so.
| Purpose | Type of personal data used | Legal basis |
| Enabling visitors to access and use our website and ensuring the security of our website. | Website Technical Data | Our legitimate interests in operating a website to promote our business and events. |
| Analysing use of our website to help us identify how we can improve and develop it, tailoring our website to visitors’ interests and needs and improving visitors’ experience on our website. | Website Technical Data | Consent as indicated by the cookie preferences selected by our website visitors. |
| Enabling website visitors to register to attend our events. | Event Registration Data | Our legitimate interests in operating secure and successful antique fairs. |
| Complying with our legal obligations with respect to Covid-19, such as collecting and storing details of people who attend our fairs for Test and Trace purposes. | Event Registration Data | Compliance with a legal obligation. |
| Enabling exhibitors to advertise their goods on The Decorative Fair Online. | Account Data | Our legitimate interests in operating an online antiques selling platform, our exhibitor’s legitimate interests in advertising their articles on the platform and our website visitors’ legitimate interests in being able to view exhibitors’ articles and contact exhibitors on the platform. |
| Enabling website visitors to create a ‘favourites’ list of items advertised on The Decorative Fair Online. | Account Data | |
| Enabling website visitors to get in touch with exhibitors on The Decorative Fair Online. | Buyer Enquiry Data | |
| Responding to enquiries. | Contact Data | Our legitimate interests in communicating with individuals who contact us in order to develop our business and client relationships and provide a good quality service to clients and potential clients. |
| Dealing with complaints. | Contact Data | Our legitimate interests in providing a good quality service to clients, dealing effectively with complaints and maintaining relationships with clients. |
| Sending our newsletter and other marketing information to our customers. | Marketing Data | Our legitimate interests in promoting our events, activities and business. |
In addition to the purposes set out above, we may also process personal data if and to the extent necessary for the following purposes:
| Purpose | Legal basis |
| Establishing, exercising or defending legal claims. | Our legitimate interests in defending legal claims brought against us, enforcing claims against others and protecting and asserting our legal rights and the legal rights of others. |
| Obtaining or maintaining insurance cover, managing risks or obtaining professional advice. | Our legitimate interests in protecting our business against risks. |
| Compliance with a legal obligation such as a statutory or regulatory obligation or an order of a court, government body or regulator. | Compliance with a legal obligation. |
| Protecting a person’s vital interests. | Protection of vital interests. |
Who we share personal data with
We use a number of service providers to operate this website. We have set out below the service providers we use, the services they provide and the types of personal data they might process. These service providers only process personal data to the extent necessary to provide their services, and their processing is subject to contracts with us to ensure they process personal data in accordance with data protection law.
| Service provider | Service provided | Types of personal data used |
| DigitalOcean LLC | Website infrastructure hosting | All personal data described in this notice |
| Genium Creative Limited | Website and database support | All personal data described in this notice |
| Google LLC | Website usage analytics (Google Analytics) | Technical Data |
| Constant Contact Inc | CRM and emailing system | Account Data |
| Stripe Payments Europe Limited | Payment processing | Event Registration Data |
Where we transfer personal data
The data that we collect from you is stored on UK based servers.
However, our use of the some of the service providers identified above involves transfers of personal data outside the UK because they are based outside the UK. We have set out below the transfers involved and the measures taken to ensure that the personal data transferred is protected in accordance with data protection law:
| Service provider | Countries personal data is transferred to | Measures to protect personal data |
| DigitalOcean, LLC | USA | Standard Contractual Clauses (see – Data Processing Agreement (digitalocean.com)) |
| Google LLC | USA and other countries in which Google or its sub-processors are based | Standard Contractual Clauses and potentially other measures (see Google Ads Data Processing Terms (safety.google)) |
| Constant Contact, Inc | USA and other countries in which Constant Contact or its sub-processors are based | Standard Contractual Clauses (see Data Processing Addendum | Constant Contact) |
| Stripe Payments Europe Limited | Ireland and other countries in which Stripe’s group companies and sub-processors are based | Standard Contractual Clauses (see Privacy Center – United Kingdom | Stripe) |
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place appropriate technical and organisational measures to safeguard and secure the information we collect online. We also select service providers who provide appropriate security measures and our contracts with them contain legally-binding obligations to implement appropriate security measures in accordance with data protection law.
How long we store personal data
We will retain personal data only for as long as is necessary for the purposes for which we hold it. This may vary according to the type of personal data and the purposes for which we use it. If you would like to know what that means in respect of your personal data, please contact us by emailing fairs@decorativefair.com.
If you have an account on this website and wish to cancel it, please ask us to do this by contacting us using our web contact form and we will delete your account and the data held within it.
In determining how long we retain personal data, we take into consideration the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of the personal data, the purposes for which we process it and whether we can achieve those purposes through other means, our legal obligations, good industry practice, the guidance of relevant UK authorities such as HM Revenue & Customs and also tax, accounting and health and safety rules.
Cookies
What is a cookie?
A cookie is a file containing an identifier (a string of letters and numbers) that is sent by our web server to your web browser when you visit this website and is stored by your browser. The identifier is then sent back to our server each time your browser requests a page from our server.
Cookies are either “persistent” cookies or “session” cookies: a persistent cookie will be stored by your web browser and remain valid until its set expiry date, unless deleted by you before the expiry date; a session cookie, on the other hand, will expire when you close your web browser.
Cookies do not typically contain any information that personally identifies a website user, but we might theoretically be able to identify individuals by linking any personal data we already have with information stored in and obtained from cookies.
Some of the cookies used on this website are essential cookies that are necessary to allow you to move around the website and interact with it. We also use cookies to analyse use of this website, which are not necessary to enable you to use our website but provide insight into the way people use it, which is informative and useful to us as this helps us understand how this website is used and improve the structure and content of this website in order to tailor it to our website visitors’ and customers’ needs. We also use cookies to make this website easier to use, tailor it to your interests and needs and improve the speed of your future activities and sessions on this website.
Google Analytics
We use Google Analytics to analyse the use of this website. This service gathers information about use of this website, such as the number of unique interactions that take place and overall patterns of usage. This information is gathered using cookies in a way that does not directly identify anyone. The information is then used to create aggregate statistics about the use of this website. Further information about Google Analytics and Google’s privacy policy is available at this link.
Cookies used on this website
Please see below for a list of cookies that we use on this website.
Strictly Necessary Cookies
These cookies are strictly necessary to provide you with services available through this website and to use some of its features, such as using The Decorative Fair Online, purchasing tickets and setting up a visitor account.
| Placed by | Cookie name | Description | Expiry |
| decorativefair.com |
woocommerce_cart_hash woocommerce_items_in_cart wp_woocommerce_session_ |
These cookies are used for the correct functioning of online ticket purchasing. |
Up to 30 days Up to 30 days 2 days |
| decorativefair.com | wfwaf-authcookie- | This cookie is set by the WordPress security plugin “Wordfence”. It is used to authenticate a user’s login request. | 1 day |
| decorativefair.com | wordpress_sec_ | This cookie is used for authentication. It stores a user’s authentication details and it is delivered for /wp-admin and /wp-content/plugins. | 15 days |
| decorativefair.com | wordpress_test_cookie | This cookie is used to check whether your web browser is set to allow or reject cookies. | End of the browser session |
| decorativefair.com | wordpress_logged_in_ | This WordPress cookie is created when a user logs in. | End of the browser session |
| Stripe.com | __stripe_mid | This cookie is necessary for making credit card transactions on the website. The service is provided by Stripe.com which allows online transactions without storing any credit card information. | Up to 1 year |
| decorativefair.com | _stripe_sid | This cookie is necessary for making credit card transactions on the website. The service is provided by Stripe.com which allows online transactions without storing any credit card information. | Up to 1 day |
Analytics Cookies
These cookies collect information that is used in aggregate form to help us understand how this website is used or how effective our marketing campaigns are, or to help us customise this website for you in order to enhance your experience.
| Placed by | Cookie name | Description | Expiry |
| Google Analytics |
_ga _gid _gat_gtag_UA_XXXX |
These cookies are used to gather information using Google Analytics services allowing us to understand interactions with this website. | Up to 2 years |
Functional Cookies
These cookies are used to enhance the performance and functionality of this website but are non-essential to its use. However, without these cookies, certain functionality may become unavailable.
| Placed by | Cookie name | Description | Expiry |
| decorativefair.com |
comment_author_ comment_author_email_ comment_author_url_ |
These cookies are only used if a user posts products or leaves a comment on this website. Decorative Fair stores the author name, email address and the author URL entered by the user in the comment so that, when the user wishes to post a comment in the future, the email address may be automatically entered into the comment form. |
Your cookie choices
You can choose to accept or decline cookies that are not necessary to enable use of this website.
We will tell you about the cookies used on this website when you first visit this website and provide you with the option to accept these cookies or not.
You can also manage and delete cookies using your browser settings. The methods for doing so vary from browser to browser, and from version to version. You can however obtain information about blocking and deleting cookies via these links:
• Chrome: Clear, enable and manage cookies in Chrome – Computer – Google Chrome Help
• Firefox: Enhanced Tracking Protection in Firefox for desktop | Firefox Help (mozilla.org)
• Opera: Security and privacy – Opera Help
• Internet Explorer: Delete and manage cookies (microsoft.com)
• Safari: Manage cookies and website data in Safari on Mac – Apple Support (UK)
• Edge: Microsoft Edge, browsing data, and privacy
Links to other websites
This website may contain links to other websites of interest. However, once you have used these links to leave our website, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy notice. You should exercise caution and look at the privacy notice applicable to the website in question.
Your rights
You have a number of rights under data protection law in respect of the personal data. These are:
- the right to access – you can ask us for copies of any personal data we hold about you, along with information about our processing of that data
- the right to rectification – you can ask us to correct any inaccurate personal data we hold about you and to complete any incomplete personal data
- the right to erasure – you can ask us to delete your personal data
- the right to restrict processing – you can ask us to restrict (not actively use) the processing of the personal data we hold about you
- the right to object to processing – you can object to our processing of your personal data
- the right to data portability – you can ask that we transfer the personal data we hold about you to another organisation or to you in a structured, commonly-used and machine-readable form
- the right to withdraw consent – if we process any of your personal data on the basis of your consent, you can withdraw that consent
- the right to complain to a supervisory authority – you can complain about our processing of your personal data to a data protection authority.
These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting Individual rights | ICO.
Exercising your rights
You may exercise any of your rights in relation to your personal data by contacting us using any of the contact methods set out in the ‘Our contact details’ section below.
Correcting data
If you believe that any information we are holding on you is incorrect or incomplete, please let us know using any of the contact methods set out in the ‘Our contact details’ section below. We will promptly correct any information found to be incorrect. If you have an account on this website, you can correct and update the information in your account using the editing options available.
Opting-out of email marketing
If you wish to unsubscribe/opt-out from our mailing list at any time please click on the unsubscribe link made available in each email we send or contact us using any of the contact methods set out in the ‘Our contact details’ section below.
Complaining to a supervisory authority
If you consider that our processing of your personal data infringes data protection law, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. In relation to complaints under EU data protection law, you may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement; in relation to complaints under UK data protection law, you should do so in the UK. The Information Commissioner’s Office (Home | ICO) is the supervisory authority in the UK which is responsible for overseeing the application of, and enforcing, data protection law. Relevant contact details for the ICO can be found here: Make a complaint | ICO.
Our contact details
Questions, comments and requests regarding this privacy notice are welcomed and should be addressed to any of the contact details below:
Email: fairs@decorativefair.com
Web contact form: available on our Contact page
Post: Harvey (Management Services) Ltd, 7 Church Street, London NW8 8EE
Phone: +44 (0) 20 7616 9327
Data protection registration
We are registered as a data controller with the UK Information Commissioner’s Office. Our data protection registration number is Z2551716.